Events Approval Form:
This events approval form will need to be filled by all Student Council Members in order to organize any event on or off-campus.These include any activities that are not related to the generic club sessions and also include any tournaments that clubs may participate.
How does the Process work?
There are 8 Steps to this process:
| |
Details |
| Step 1 - Event Proposal Submission |
Clubs/Individuals will fill out the online form |
| Step 2 - Initial Form - Mail Out |
The completed form will be sent out to all Student Council/Staff |
| Step 3 - Liaise with VP |
VP of Events & Communities (VPEC) will evaluate the propsoal and respond back to the sender to provide feedback. |
| Step 4 - First Approval - Vice Preisdent(s) |
Once the proposal checks out, the VP will approve and then send it to the Studetn President |
| Step 5 - Second Approval by Student Preisdent |
The Student President will further evaluate the proposal to ensure it aligns with Student Council overall vision/values. If its appropriate it will be approved. |
| Step 6 - Final Approval - Full Time Staff |
The designated full time staff wil further review the proposal. If its appropriate, it will be approved and the facilities/IT/Security team will be informed. |
| Step 7 - Facilities Coordination |
The Facilities Team will contact the event organizer to coordinate logistics/set up etc. |
| Step 8 - Calendar Update |
Once the approvals anmd planning have been confirmed, the VPEC will add the event to a shared calendar that all Council Member/Full Time Staff will have access to. |
Link to the Event Approval Form:
Event Approval Form